About us

The Document Warehouse is a leader in Namibian Records and Information Management. With the current wave of technological change transforming businesses in Namibia, The Document Warehouse is well placed to bridge the gap between Records Management and storage of paper and electronic data/image management. The company has been providing scanning and electronic document and records management services for the past 16 years.

Established in April 2006, the Windhoek-based company has branches in Walvis Bay and Ongwediva and is well poised to assist clients in the digital transformation journey to move from a complete paper and manual business to a hybrid environment and eventually, as little paper as possible, keeping in mind the current legal issues surrounding records management in Namibia.

Electronic records management makes business processes and government services much more efficient and could make Namibia more competitive in the global economy. In this regard, The Document Warehouse trains and employs young Namibians in coding and electronic records management skills.

The Document Warehouse helps improve business efficiency around data as well as by automating business document processes. This mainly alleviates the client’s time spent on inefficient manual processes and cuts out time spent searching for vital information.

Statistics of the Document Warehouse to date:

Total Scans: 69616072

Total Files Indexed: 7012075

Total Barcodes Printed: 7948312

Total Number of Boxes stored: 487131

Recycling done to date: 526 Tons

The Document Warehouse provides the following services:

  • Special or niche solutions for clients
  • Archiving of paper documents in our state-of-the-art warehouse
  • Sort, pack and organize filing rooms/archives
  • Design, set-up, and deployment - O'Neil Software
    • Electronic Management System for Paper Records (Hybrid or client premises)
    • Paper Document Tracking Software (Hybrid or client premises)
  • Bulk Scanning and Digitisation of documents
  • Design, set-up, and deployment -  M-Files/Hubshare/Intrexx Software
    • Electronic Document and Records Management/Content Management Software (Hybrid/Hosted at The Document Warehouse or client premises)
    • Data hosting service (long term and short term)
  • Consultancy services related to Records Management
  • Training in specific aspects of Records Management
  • Design and printing of barcodes
  • Secure destruction of paper documents

In addition, we sell the following products/software:

  • M-Files® software
  • Hubshare® software
  • Intrexx® software
  • Canon® document scanners
  • Standard Archive boxes
  • A4 Filing Inner Boxes
  • ComBox® products
  • Tidyfiles® products
  • Drawing tubes
  • Turtlecase® products – data storage
  • Second-hand products (in cooperation with Môreson Special School)
Our Clients